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Are you relocating to a new city? If you’re happy with your current employer—and the organization is large enough to have opportunities in your new area—consider whether a transfer to a new job at the same company might be an option. It may be the most logical option to begin a job search in a new city or a new state.
Start by having a discussion with your manager or human resources representative about the possibility of a transfer and what employment opportunities are available at the new location. That way, the company won't be surprised when they get your letter or email.
However, the company may ask for a formal written request. In this situation, you will need to write a job transfer request letter. If you're interested in transferring to another department within the company you work for, use this job transfer letter instead, and if you're interested in working remotely, use these tips to negotiate a work-from-home arrangement.
Be professional. Your letter should be written in standard business letter format, just like any professional correspondence.
A written relocation transfer request letter should begin with your contact information, the date, and the contact information for your supervisor or human resources manager.
Your letter should begin with a formal salutation, your purpose for writing, and evidence supporting why your request should be considered. Politely request the supervisor’s assistance in gaining a position at your preferred location. Use an appropriate closing to end your letter.
Say thank you. Be sure to express your appreciation for their help and, if you can, include some kind and complimentary sentiments for your colleagues at your current job.
Include your resume. It’s a good idea to include a copy of your resume to refresh your manager’s memory regarding your skills and qualifications. Make sure you update your resume and tweak it to match the job description of your target position first.
Use sample letters to guide your writing. The more professionalism you present, the better your chances of having your transfer approved. Use examples for requesting a transfer to a new company location as inspiration for your own letter. Be sure to customize your letter for your situation.
Edit and proofread before sending. Proofread all your documents carefully. Paying attention to the details shows you’re interested in doing a good job, which will make your supervisor more likely to help you with your request.
When proofreading, pay close attention to the spelling of names and job titles.
Don’t be too casual. Even if you’re sending your email to your direct manager, and you have an extremely positive relationship, it’s important to remember this is professional correspondence. Use an appropriate tone, and be sure to format your email as a business letter (minus the contact information lines that would be at the top of a snail-mail request).
Choose an appropriate subject line. The subject line of your email should include what you are requesting – either a transfer or relocation. For example, “Transfer Request - Firstname Lastname” would be an appropriate subject, letting the recipient know the content of the email and its level of importance.
Include your contact information in your signature. Be sure your email signature includes your email address and cell phone number so your manager or HR representative can follow up with you.
Test your email. Proofread your message, and send yourself a test email to ensure your formatting holds up. Sending yourself a test will also give you another chance to spot typos and errors before you send in your request.
Download the transfer request letter template (compatible with Google Docs and Word Online), or see below for more examples.
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Reggie Jones
123 Main Street
Anytown, CA, 12345
reggie.jones@email.com
555-555-5555
Jennifer Lee
Manager
XYZ, Inc.
123 Business Rd.
Business City, NY 54321
I am writing to request consideration for a transfer from my position at XYZ Inc. to a similar position at the XYZ office located in Dallas, Texas. My family has experienced some changes, which necessitate the need for me to be in closer proximity to them.
I have enjoyed working here for the past seven years and appreciate the experience I have gained. I have held several positions at XYZ, which have given me an excellent overview of the company’s operations.
I am confident my in-depth knowledge and strong communication skills would be an asset to the staff in Dallas. While I will regret leaving my colleagues here, I feel I could contribute significantly to the company’s potential growth in Texas.
I am enclosing my updated resume for your review. Thank you for your consideration and assistance in this matter. If you need any additional information, please contact me.
Reggie Jones (signature hard copy letter)
Subject: Application for Transfer
I would like to respectfully inquire about the possibility of a transfer from Cassy’s in Anytown, NY to the Newcity, OH location. My spouse has received a job opportunity there, which begins next month. I have enjoyed working here for the past six years, first as Assistant Manager, and in my recent promotion to Manager. I feel I have been an asset in the Bridal Department and would like to continue my association with the company.
I am able to stay on for several weeks to help train someone to fill the position I will leave here in Anytown. I know several employees at the store who would make good candidates for the position and would be happy to share my thoughts with you.
My experience at Cassy’s has been very rewarding, and I would appreciate the opportunity to continue my career with the company.
I have attached a copy of my resume for your convenience. Your thoughtful consideration of my request is greatly appreciated.
Andy Lau, Manager
andy.lau23@email.com
123-456-7890
